Pecha Kucha (means chatter) - 20 slides in 20 seconds per slide - Total 6 min 40 secs - if you can’t tell the essence of your story in less than seven minutes, then you probably shouldn’t be presenting anyway.
Planning - jot down ideas on a piece of paper first
Fundamentals questions to answer during planning stage
How much time do I have?
What’s the venue like?
What time of the day will I be speaking?
Who is the audience?
What is their background?
What do they expect of me?
Why was I asked to speak?
What do I want them to do?
What visual medium is most appropriate for this particular situation and audience?
What is the fundamental purpose of my talk?
What’s the story here?
And this is the most fundamental question of all, stripped down to its essence: What is the core point?
Summarizing all the above, bottom line questions to answer are What is your point? Why does it matter?
No more than 6 or 7 words per slide
Excerpts from book: Speaking Powerpoint
3 steps to prepare a presentation
Prepare story board - before even opening the powerpoint, answer the following first
* What information the reader needs?
* In what order my slides will be shown?
* What evidence do I need to support?
* Prepare slides. After step 1, each slide has a single message that supports the overall argument.
* Design the slides: Understand what needs to be highlighted in the slides.
Difference between ballroom-style and boardroom-style presentations
10 slides, 20 minutes, minimum of 30-point font
7 bullets per slide, 7 words per bullet
Don’t use bullets
Use a story telling approach
Use a stock photograph that bleeds off the edges of the slide
Easily distracted large audience who may not be motivated.
Less text in presentation. No printed handout slides.
Without the speaker, the slides make little sense.
Motivated senior management audience
Reader requires more details including text and statistical data to study the slide up close.
It may be a
reading deck - standalone at a computer screen
discussion deck - printed and discussed in a team meeting
briefing deck - presented to a roomful of decision-makers
Excerpts from training session: Speak to be heard
What do I want to achieve?
Why should it be done?
When does it need to be done?
How should it be done?
Where should it be done?
Who is receiving the information?
Tailor to suit the recipient
Who is the receiver?
What information do they need?
What do they know about the subject?
Are they on your side or do you have to win them over?
Deliver message – eye contact, right tone, talk slowly, watch & listen to audience
Introduce your message – background and outlook
Explain why it is important to the audience
Speak clearly and confidently
Head – keep it straight. Bent side or forward means apologetic.
Eyes – Do not stare or look passive
Hands – Don’t clench your fist or move arms all over
ask open questions – typically the audience shouldn’t be able to answer these questions with yes or no answer
observe facial expression
ask them to repeat
listen to audience feedback and recap what they said to ensure you understood