Learn & Share


Excerpts from book: The Secret to Peak Productivity by Tamara Myles

  • Maslow’s Pyramid
    1. Physiological
    2. Safety
    3. Love and Belonging
    4. Esteem
    5. Self-actualization
  • Peak Productivity Pyramid System
    1. Physical Organization
    2. Electronic Organization
    3. Time Management
    4. Activity-Goal Alignment
    5. Possibility
  • Peak productivity provides a framework, but it is an iterative process. One may need to revisit the previous steps to fine-tune according their current situation.

1) Physical Organization

  • 3 TOs of Sorting Documents
    • To Keep (e.g., bank statements, tax documents, etc.)
    • To Toss (e.g., spam mails) - Either recycle or shred
    • To Do (e.g., pay bills)
  • Pick the right tools for organizing. e.g., files, folders, magazine holders, etc.
  • Separate personal and business documents
  • Sort the ‘To Keep’ documents categorically or chronologically.
  • Don’t use miscellaneous category in sorting.
  • Create a recurring event to sort and file documents

2) Electronic Organization

  • Email management
    • Check emails only at allotted times (3 or 4 times a day only)
    • Unless an email takes less than a minute to reply, reply them in bulk at allotted times.

3) Time Management

  • 3 Ps of time management
    1. Plan * Plan the week ahead on Sunday evenings * Maintain a single calendar and a single TODO list * Prioritize * Prioritize tasks using Urgent/Important Matrix. * Perform * Focus on doing the right thing instead of doing everything right * Follow the Pomodoro 25-minute rule. * Avoid multitasking and distractions. * Stop stealing time. e.g., checking emails during break.

4) Activity-Goal Alignment

  • Define short term and long term goals
  • Measure the time spent towards the goal
  • Structure your weekly activities to work towards the goal
  • A vision without a plan is just a hallucination - Will Rogers
  • The indispensable first step to getting thing you want out of life is this: Decide what you want - Ben Stein
  • Define SMART Goals
    1. Specific * Measurable * Attainable * Relevant * Timely
  • 6 steps of goal setting Commit
    1. Understand - why is it important * Create goals - Find partners to work with * Break down goals into small tasks * Schedule to work on the tasks * Assess and Re-assess periodically if the goals are still important
  • Discipline and Attitude
    • Discipline is the bridge between goals and accomplishments - Jim Rohn
    • Books on discipline
      • 7 habits of highly effective people - Stephen Covey
      • Peak: How great companies get their mojo from Maslow
      • Mindset: The new psychology of success
    • Books on attitude
      • Happiness at work
      • The Happiness project
      • Peak: How great companies get their mojo from Maslow
      • The art of possibility